Document Management Solutions

Contego DMS manages all company documentation including automating workflows and incorporating digital signatures which will save your company thousands within the first year with improved efficiencies.

Contego DMS has saved companies thousands of dollars by improving workflow efficiency and reducing printing costs by up to 80%.

The ripple flow effect of having an electronic DMS also means that documents can be moved off location to archive sooner which results in less floor space wasted in filing hard copies of documents.

Contego DMS has RFID integration which means that it can manage both hard copy and soft copy documentation which is important if any documents need to be retrieved as part of legal proceedings.

The solution is fully indexed along with enterprise metadata so that documents can be found in no time. The platform can be setup as a cloud or on premise solution with a centralised or dispersed replication mode.

The Benefits

Reduced printing costs.

Faster turnaround on document approvals.

Better management of versioning and revisions.

Multiple user single document collaboration.

Commenting and notification functions for quicker reviews.

More efficient tendering process

View Drawings (CAD, RVT etc.) and Technical Documents

Create complex workflows with a simple visual interface

Electronic signatures

Scanned document OCR functionality

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The Features

DOCUMENT MANAGEMENT

Documents are stored in a centralised location with specific user rights assigned so people see only what they are meant to. Versioning and approvals are managed effortlessly by the systems inbuilt functionality.

VISUAL WORKFLOWS

Setting up workflow templates has never been easier with contego improving your efficiency. The workflow process is a simple drag and drop operation and once setup can handle document approvals, document transmittals, bid packages and handover of final documentation.

EMAIL INTEGRATION

With Contego email integration, correspondence can shared between team members and valuable information that was once stuck in personal inboxes is now available to increase efficiency across the team.

FORMS & CHECKLISTS

Any document or form that is made up of checklists or requires approval can be developed in an electronic format and incorporated with digital signatures. This greatly improves the approval and filing time of any document.

DIGITAL SIGNATURES

By using Contego’s digital approval functionality approval workflows are kept moving, no longer do documents have to be printed just for the purpose of signing a page .

Features

Document Management Solution
Equipment Management
Contego Equipment is setup to track any inventory along a centralised resourcing solution that integrates with other aspects of the Contego Suite or your existing HR software. It controls the complete crewing process across the organization. It plans, schedules and monitors work and rest hours.
DMS for Engineering & Projects
Contego Project DMS manages all drawings, BIM Models, tender bids, contracts, transmittals, schedules and final project documentation so that everyone from contractors to asset owner will benefit from the platform. Manage Information and flows for the entire project and further.
Training and Competence
Contego Training is the cornerstone of the Contego suite. It houses all employee data and solution that integrates with other aspects of the Contego Suite or your existing HR software. It controls the complete crewing process across the organisation. It plans, schedules and monitors work and rest hours.
Site Observations
Contego Observe is an integrated solution that allows you to manage site observations including acts, conditions, non-conformances, and diary entries. It is a powerful desktop and site based mobile application which makes the job of managing site based risk all that much easier.
Crew Management
Contego Crewing is a centralised resourcing solution that integrates with other aspects of the Contego Suite or your existing HR software. It controls the complete crewing process across the organisation. It plans, schedules and monitors work and rest hours.
Tender and Bids
Contego Tender allows multiple users to coauthor a single document, this way all users see the updates as they happen. This saves countless hours repackaging multiple documents back into one.
Corrective Actions
Contego Correct is a centralised repository for all items that require followup within your organisation. It integrates with all other Contego modules and checklists so gone are the days of trying to manage 50 different registers.
Audit and Inspection
Audit and Inspections are the key to every organisation verifying that controls are effective and in place.
Compliance Management
Every organisation has legal obligations that need to be met. If you aren’t aware of these legal obligations then you are leaving your organisation wide open to serious repercussions when someone knowingly or unknowingly breaches these obligations.
Risk Management
Risk Management is key to every organization’s corporate strategy. If a company isn’t managing risk it can do untold damage to the organisation’s reputation and in the worst case scenario can result in the loss of a life.

Case Studies

Phone

Australia: +61 731 661 472
Singapore: +65 98 38 94 92

Solutions for Industry

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