Tender and Bids

Bids Preperation is a process that places a lot of stress on existing resources particularly when there are tight deadlines to submit documents.

It often requires separate departments to be working on different sections of the document. Even if track changes is used this still requires different documents to be merged back into one which can be an administration nightmare for the bid coordinator.

The Problems

Tight deadlines

Limited resources

Each user completing their part of the bid document and then sending back to bid coordinator who need to merge all changes back into one final document.

No centralization or control of Bid documentation

No way to share useful correspondence with other bid members on clarifications etc.

Bid correspondence not being catalogued for audit or reference requirements

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The Features

Allows multiple users to coauthor a single document, this way all users see the updates as they happen. This saves countless hours repackaging multiple documents back into one

Manages document access through the various stages of the bid processes and locks down confidential documents up to a stage where more of the team can have access

All email, letters and faxes become part of the shared work area for the bid. This allows the team to reference correspondence that wasn’t addressed to them but does impact on their area of bid responsibility.

Tracks versions. Users can compare original bid documentation with updated versions that are delivered from the client which allows the team to quickly find new or changed clauses.

Features

Document Management Solution
Equipment Management
Contego Equipment is setup to track any inventory along a centralised resourcing solution that integrates with other aspects of the Contego Suite or your existing HR software. It controls the complete crewing process across the organization. It plans, schedules and monitors work and rest hours.
DMS for Engineering & Projects
Contego Project DMS manages all drawings, BIM Models, tender bids, contracts, transmittals, schedules and final project documentation so that everyone from contractors to asset owner will benefit from the platform. Manage Information and flows for the entire project and further.
Training and Competence
Contego Training is the cornerstone of the Contego suite. It houses all employee data and solution that integrates with other aspects of the Contego Suite or your existing HR software. It controls the complete crewing process across the organisation. It plans, schedules and monitors work and rest hours.
Site Observations
Contego Observe is an integrated solution that allows you to manage site observations including acts, conditions, non-conformances, and diary entries. It is a powerful desktop and site based mobile application which makes the job of managing site based risk all that much easier.
Crew Management
Contego Crewing is a centralised resourcing solution that integrates with other aspects of the Contego Suite or your existing HR software. It controls the complete crewing process across the organisation. It plans, schedules and monitors work and rest hours.
Tender and Bids
Contego Tender allows multiple users to coauthor a single document, this way all users see the updates as they happen. This saves countless hours repackaging multiple documents back into one.
Corrective Actions
Contego Correct is a centralised repository for all items that require followup within your organisation. It integrates with all other Contego modules and checklists so gone are the days of trying to manage 50 different registers.
Audit and Inspection
Audit and Inspections are the key to every organisation verifying that controls are effective and in place.
Compliance Management
Every organisation has legal obligations that need to be met. If you aren’t aware of these legal obligations then you are leaving your organisation wide open to serious repercussions when someone knowingly or unknowingly breaches these obligations.
Risk Management
Risk Management is key to every organization’s corporate strategy. If a company isn’t managing risk it can do untold damage to the organisation’s reputation and in the worst case scenario can result in the loss of a life.

Case Studies

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Solutions for Industry

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