Bids Preperation is a process that places a lot of stress on existing resources particularly when there are tight deadlines to submit documents.
It often requires separate departments to be working on different sections of the document. Even if track changes is used this still requires different documents to be merged back into one which can be an administration nightmare for the bid coordinator.
Allows multiple users to coauthor a single document, this way all users see the updates as they happen. This saves countless hours repackaging multiple documents back into one
Manages document access through the various stages of the bid processes and locks down confidential documents up to a stage where more of the team can have access
All email, letters and faxes become part of the shared work area for the bid. This allows the team to reference correspondence that wasn’t addressed to them but does impact on their area of bid responsibility.
Tracks versions. Users can compare original bid documentation with updated versions that are delivered from the client which allows the team to quickly find new or changed clauses.