Digital Signatures

administrator News 13 March 2016 Hits: 1155

DIGITAL SIGNATURES

How Handwritten Signatures Impact Your Workflows

Sign documents at least 4 times per week. 31% sign 8 or more times per week

Added to each signature process. 24% add 2–5 days to their processes!

Documents printed for the sole purpose of obtaining a signature. 34% print at least ¾ of their documents just to add a signature!

Our current client is a construction company in Australia involved in both civil roadworks and buildings.

They had a custom sharepoint solution for their company documentation as well as projects. The cost for the custom solution was in excess of $1.4 million SGD.

Problems They Faced

• It was project centric (while trying to capture company procedures)
• There were no workflows.
• There was no mobile access.
• Documents had to be printed then signed and then scanned back into the system.
• Scanned documents had no OCR text recognition and couldn’t be searched.
• They had to use 3rd Party Solutions for collaboration on projects as their system had no CAD viewer functionality
• They had paid a lot of money for a system that was not performing

Company Related Costs

$10,000 Monthly subscription

and IT support costs.

0.1% of Project value

additional subscription to Project Collaboration Software with CAD Viewer.

$15,000 annual Subscription

for software to manage project non conformances.

35% of daily hours wasted

by engineers double data entering site audits from notebook into excel.

$120,000 wasted on printing

project paperwork.

How did we help?

Reduced monthly IT fees by $10,000
Eliminated the need to have a secondary system to run projects on
Eliminated need to use 3rd party solution to run project.
Improved engineers efficiency by 35% by eliminating need to double enter data along with automated workflows.
Reduced printing costs by 80% by introducing electronic collaboration form that has workflows and digital signatures.

Total Savings

TOTAL Savings were in excess of $1 million in first year.

Features

Contego Document Management looks after all company documentation including automating workflows and incorporating digital signatures which will save your company thousands within the first year with improved efficiencies.

Contego Equipment is setup to track any inventory along a centralised resourcing solution that integrates with other aspects of the Contego Suite or your existing HR software. It controls the complete crewing process across the organization. It plans, schedules and monitors work and rest hours.

Contego Project DMS manages all drawings, BIM Models, tender bids, contracts, transmittals, schedules and final project documentation so that everyone from contractors to asset owner will benefit from the platform. Manage Information and flows for the entire project and further.

Contego Training is the cornerstone of the Contego suite. It houses all employee data and solution that integrates with other aspects of the Contego Suite or your existing HR software. It controls the complete crewing process across the organisation. It plans, schedules and monitors work and rest hours.

Contego Observe is an integrated solution that allows you to manage site observations including acts, conditions, non-conformances, and diary entries. It is a powerful desktop and site based mobile application which makes the job of managing site based risk all that much easier.

Contego Crewing is a centralised resourcing solution that integrates with other aspects of the Contego Suite or your existing HR software. It controls the complete crewing process across the organisation. It plans, schedules and monitors work and rest hours.

Contego Tender allows multiple users to coauthor a single document, this way all users see the updates as they happen. This saves countless hours repackaging multiple documents back into one.

Contego Correct is a centralised repository for all items that require followup within your organisation. It integrates with all other Contego modules and checklists so gone are the days of trying to manage 50 different registers.

Every organisation has legal obligations that need to be met. If you aren’t aware of these legal obligations then you are leaving your organisation wide open to serious repercussions when someone knowingly or unknowingly breaches these obligations.

Risk Management is key to every organization’s corporate strategy. If a company isn’t managing risk it can do untold damage to the organisation’s reputation and in the worst case scenario can result in the loss of a life.

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Offshore Drilling Contractor

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Digital Signatures